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How Remote Notary Works

How Remote Notary Works

Here at GALS Nashville, I had my very first online remote notary signing for a client. It was really easy to immediately get their documents notarized and filed with the clerk’s office. So basically, one smooth action that didn’t take very much time, and I didn’t need to print anything.

I prepared the documents, we signed them electronically, I notarized them electronically, and then I uploaded them to the clerk’s website. It is a pretty seamless process, and I am hoping more clients choose to go this way in the future. This new process will save you so much time since there’s no coming to the office or finding a bank or UPS store to get your documents notarized. 

All of the security protocols are within the software. I use a software called SIGNiX that’s based out of Chattanooga. They use knowledge-based authentication (KBA), which is required under regulations controlling remote notaries under the state of Tennessee.

How it works:

  1. We prepare all the required documents
  2. Sign electronically on Zoom with me
  3. I notarize electronically
  4. I file the document with the clerk’s office
  5. Done!

Information you must provide in order to use the remote notary application:

  1. Date of Birth
  2. Social Security Number
  3. Some Information from your credit history 
  4. Photo ID

What equipment you need in order to use the remote notary application:

  1. A phone or computer with a webcam

This made the process so much smoother and I was just amazed at how easy it is!

So, if you have something that you need notarized, feel free to contact our office. If you’re a current client and you know you have something that needs to be notarized coming up, feel free to ask us about that, and we’ll probably be approaching you about it as well. 

I hope that more people will start to use this remote notary application in the future. If you have any questions or just want to know more, you can schedule a complimentary call with us here!